Consent in RinkNotes is per player and controlled by that player’s parent. As an admin
or head coach, your job is to keep it current:
- Send a consent request for every player before capturing about them.
- Watch each player’s consent status on the Roster & Consent screen.
- Re-send requests to parents who haven’t responded.
- Remember that a parent can withdraw at any time — capture for that player stops immediately.
Reading the roster
The Roster & Consent screen shows a status beside every player:
| Status | Capture |
|---|
| Consent ✓ | Allowed |
| Consent pending | Blocked — waiting on the parent |
| Awaiting email confirmation | Blocked — a “This is my child” confirmation link is unclicked |
| Consent withdrawn | Blocked — the parent opted out |
| Consent expired | Blocked — needs renewal |
Coaches who are also parents
If a player on the roster is a staff member’s own child, they use “This is my child” rather
than emailing themselves — RinkNotes sends a confirmation link to their registered email as
proof of consent. Until they click it, the player stays Awaiting email confirmation.
Consent is enforced by the system, not by convention. A blocked player’s notes are held as
consent blocked and are never attributed to the child — there’s no way to override it
short of the parent granting consent.
